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Motor car traders - Company licence application
Thank you, your submission has been received.

Next steps

You are required to complete these additional forms to finalize your request.
Your Tracking Code is:
Please quote your Tracking Code when enquiring about your submission.
Thank you for submitting this part of your company application. You and the other directors named in this form have been sent a link to the directors forms for completion. You and they need to select that link within three days or it will become inactive and you will have to start the whole application process from the start. Once the link is used, you and they will need to complete and lodge the directors forms as soon as possible. The application process must be completed within 21 days of the lodgement of this form. If not, the partial submission is deleted and the company will have to start the process again.

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Motor car traders - Company licence application
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Information

Motor car traders - Company licence application
Fields marked with  * are required

Before starting your application

The application should only be completed by a company applying for a licence to operate a motor car trader business in Victoria. Do not use this form if you are intending to operate as a sole trader or set up a partnership to operate the motor car trader business. Further information about the requirement to be licensed and possible exemptions is available on the Consumer Affairs Victoria website. If your motor car trading company is to be listed on the Australian Stock Exchange or your ultimate holding company is so listed, contact the BLA before filling in this form if you wish to discuss alternative arrangements for a cross guarantee and indemnity. The application must be submitted by a person who is a director of the motor car trader company and who has been authorised by the other directors to submit the application on behalf of the company

How the form works

The application is a collaborative process between the main applicant – who must be a director of the company – and all of the other directors. The main applicant completes this form and includes the names and email addresses of all directors, including themself. Each director, including the main applicant, will be sent a link to their directors form to fill in, which primarily collects their financial information. The links to the directors form remain active for three days. After that time, the links will no longer be active and the company will have to start the application process from the beginning. Once the links are used, the directors will need to complete and lodge the directors forms as soon as possible. The entire application process, including the submission of the direcgors forms, must be completed within 21 days of the lodgement of this form. If not, the partial submission is deleted and the company will have to start the prcess again. Each director separately completes and submits their form. When the last director submits, an email is sent to the main applicant to tell them that the directors submissions are finished. A link to the final complete application form is included in that email. The main applicant must then lodge the complete application form, including payment in order to complete the application process. The licence application is not submitted to the BLA until the entire form is completed, all attachments are provided and the payment is made. There is an attachments file size limit of 20Mb for each component of the application – ie, for this form and each separate directors’ form. If the attachments for this form exceed that limit, a continuation form will be made available. You will have 21 days to access the link to the continuation form. After that time, the link will no longer be active and the company will have to start the application process from the beginning.

Eligibility

The company is automatically ineligible to be licensed if: the company is under external administration; or the company or any of its directors is currently disqualified from holding a motor car trader's licence (or equivalent) anywhere in Australia or elsewhere, or is the subject of an order by any regulatory body disqualifying it/them from acting as a motor car trader or equivalent; or any of the company's directors is a represented person under the Guardianship and Administration Act 1986 (where a guardian or administrator has been appointed).
The company may also be ineligible if the company or any of its directors: within the last 10 years, has been found guilty of, or convicted of a disqualifying offence involving fraud, dishonesty, drug trafficking or violence which is punishable by imprisonment for three months or more (whether or not a sentence of imprisonment was imposed); or have ever had a claim admitted from the Motor Car Traders' Guarantee Fund.

Permission

For disqualifying criminal offences and claims against the Motor Car Traders' Guarantee Fund the company can still apply for, and may be granted, a licence. Based on the result of background checks, the company or a director may be required to apply for permission to be licensed. If the company or a director is required to apply for permission, the BLA will write to you. For more information, visit the Disqualification and permissions page on the Consumer Affairs Victoria website.

Record checks

The BLA will conduct checks with the Australian Criminal Intelligence Commission (ACIC) and other agencies to verify the information provided in this application form.

Fees

The application fee is $. The first annual licence fee is $. Both fees must be paid when you submit this form. The total fee payable is $ The application fee is non-refundable.

Providing incorrect information

It is a serious offence for a person to knowingly make a false or misleading statement in relation to a registration application. Significant fines apply.

Unlicensed trading

Unlicensed motor car traders are liable for significant fines. Please note that you cannot start operating as a motor car trader until your licence application has been granted.

Privacy

Information and privacy

The Business Licensing Authority (BLA) is committed to responsible and fair handling of personal information consistent with the Privacy and Data Protection Act 2014 and its obligations under the Business Licensing Authority Act 1998. For privacy information, please refer to the Information and privacy - Business Licensing Authority page on the Consumer Affairs Victoria website.

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After you lodge your application

To avoid delays, please complete the form correctly and attach the necessary documents. The average processing time last quarter was . You may be required to provide further information. If any change occurs in the information provided the licence application, you must notify the BLA in writing within 7 days of becoming aware of the change. You, the other directors, and anyone involved in the management of the business may be contacted to complete an interview. To prepare for the interview you and they must be familiar with the Motor Car Traders Act 1986, the Motor Car Trader Regulations 2008 and associated statutory forms. If the application is not successful, the company will be notified in writing. You can appeal the decision by applying to the Victorian Civil and Administrative Tribunal (VCAT) within 28 days of the decision. If the application is successful, the company will receive a motor car trader’s licence which is ongoing unless surrendered, suspended or cancelled. Once the company is licensed, you and the other directors should familiarise yourselves with your ongoing obligations and licensing requirements. For more information, visit the Motor car traders section of the Consumer Affairs Victoria website.

Required attachments

Motor car traders - Company licence application
Fields marked with  * are required

Required attachments

There are various attachments that may be required as part of the application process.Some must be attached to this form, while others must be attached to each separate directors form. You will not be able to submit your complete application unless all required attachments are provided. Several of the attachments require you or your fellow directors to obtain documents from other organisations. Please ensure you have these attachments before proceeding with the application. Review the required documents in the Motor car traders section of the Consumer Affairs Victoria website.
For the company, in this form, you must attach: A copy of the Deed of Trust if the company is trading on behalf of a trust. A completed Motor car traders partnership and company deed of indemnity form (Word, 202KB). A completed Motor car traders estimated cash flow projection for the first 12 months of trading template (Excel, 23KB). Documents to verify available funds, assets and liabilities of the company; e.g., rates notices, bank statements, loan statements loan approval letters, etc If you are expanding an existing business (e.g. panel beating, mechanical workshop or non-motor car related business), a copy of the last business activity statement (BAS) for the existing business and a copy of the most recent trading statement of the business. Unless a licensed motor car trader has occupied the premises within the last six months prior to this application, for each of the proposed trading premises you must provide a current planning permit or a letter from the appropriate local council indicating that you can lawfully carry on a motor car trading business at each premises. Lease agreement or contract of sale (depending on circumstance).
For each associate listed in this form you must attach: A completed Consent to criminal history and other records check form (Word, 243KB). Certified copies of 100 points of identification documents. Details are on the Consent to criminal history and other records check form.
In their individual directors forms, each director must attach: A completed Consent to criminal history and other records check form (Word, 243KB). Certified copies of 100 points of identification documents. Details are on the Consent to criminal history and other records check form. A copy of a current bank statement confirming availability of funds for each bank account. The statement must show the account holder's name. A copy of a current bank statement for any loan account including mortgages or a loan approval letter from the credit provider. A copy of the most recent council rates notice for any property held by a director. Documents to verify available funds, assets and liabilities; e.g., rates notices, bank statements, loan statements, loan approval letters, etc

Eligibility

Motor car traders - Company licence application
Fields marked with  * are required

Eligibility

Is: * the company currently under external administration? or the company or any of its directors currently disqualified from holding motor car trader's licence (or equivalent) anywhere in Australia or elsewhere, or the subject of an order by any regulatory body disqualifying it/them from acting as a motor car trader or equivalent? or any of the company's directors a represented person under the Guardianship and Administration Act 1986 (where a guardian or administrator has been appointed)?
In accordance with the Motor Car Traders Act 1986, the company is ineligible to be licensed. Please do not continue with this application. For further information call 1300 135 452.
Has the company or any of its directors within the last 10 years been found guilty of any offence that involved fraud, dishonesty, drug trafficking or violence, whether or not it or they were convicted? *
Has the company or any of its directors had a claim admitted on the Motor Car Traders' Guarantee Fund? *
Has the Business Licensing Authority granted permission for the company or director to lodge an application for a motor car trader licence or told the company or director that permission is not required? *
Please do not continue with this application. You must apply for permission. Refer to the Disqualification and permissions page on the Consumer Affairs Victoria website for guidance on the permission application process. For further information call 1300 135 452.

Company details

Motor car traders - Company licence application
Fields marked with  * are required

Company details

Enter the company's ABN in the field above. If you do not know your ABN you can enter your business name to get a list of related ABNs to choose your correct number from.
Is the company trading on behalf of a trust? *
Attach a copy of the Deed of Trust
Attach a copy of the Deed of Trust
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach a copy of the Deed of Trust
File:

Contact details

Business phone number *
Mobile preferred, if you provide a landline please include area code, for international numbers use +.

Registered office address

The registered office recorded under corporations law.
Include postcode.
PO Boxes cannot be accepted.
Must be an Australian address.
Registered office address
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Your Terms of Use and Privacy Policy must be publicly available. You must explicitly state in your applications Terms of Use that by using your application, users are bound by Google’s Terms of Service. You must notify users in your Privacy Policy that you are using the Google Maps API(s) and incorporate by reference the Google Privacy Policy.
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Is this an Australian or international address?
of 1000 characters

Postal address

Can be an Australian address, international address or PO box.
Postal Address
This widget uses Google Places. In order to use it you need to comply with the Google Place API Policy. To summarise

Your Terms of Use and Privacy Policy must be publicly available. You must explicitly state in your applications Terms of Use that by using your application, users are bound by Google’s Terms of Service. You must notify users in your Privacy Policy that you are using the Google Maps API(s) and incorporate by reference the Google Privacy Policy.
Once you have complied with Google's policy you should hide this note.
Is this an Australian or international address?
of 1000 characters

Directors

Motor car traders - Company licence application
Fields marked with  * are required

Directors

List the name of all company directors, starting with the main applicant who must be a director.

Director of

A receipt of the application will be sent to this address.
Is the director contributing money to establish or purchase the proposed motor car trading business? *

Company deed of indemnity

Attach a completed company deed of indemnity, signed by all directors
Attach a completed company deed of indemnity, signed by all directors
A completed company deed of indemnity (Word, 202KB) signed by all directors must be attached. Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach a completed company deed of indemnity, signed by all directors
File:

Associates

Motor car traders - Company licence application
Fields marked with  * are required
Provide details for all associates. If you are unsure if a person or company is an associate, visit the Associates – Motor car traders page on the Consumer Affairs Victoria website.

Company secretary

Does the company have any company secretaries who are not one of the company directors? *
This person is your associate. Provide details of your company secretary/ies.

Company secretary of

Is the company secretary contributing money to establish or purchase the proposed motor car trading business? *
Attach confirmation of availability
Attach confirmation of availability
You must attach proof of the availability and source of the funds; e.g. letter of confirmation.Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach confirmation of availability
File:
You must attach the following documents for the a company secretary who is not one of the directors
Attach a completed Consent to Criminal History and Other Records Check.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
File:
Attach certified copies of 100 points of identification.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
File:
Does this company secretary have a spouse/domestic partner? *
Provide details of each spouse/domestic partner of this company secretary.

Spouse/domestic partner of

Type of associate? *
Is the associate contributing money to establish or purchase the proposed motor car trading business? *
Attach confirmation of availability
Attach confirmation of availability
You must attach proof of the availability and source of the funds; e.g. letter of confirmation.Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach confirmation of availability
File:
You must attach the following documents for the each spouse/domestic partner of the company secretary
Attach a completed Consent to Criminal History and Other Records Check.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
File:
Attach certified copies of 100 points of identification.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
File:

Persons/​companies with financial interest

Does the motor car trading business have any persons (who are not directors of the applicant company) / or companies who hold any relevant financial interest in the motor car trading business? *
List all persons/companies that: have any share in the capital of the business (ie, shareholders), or are entitled to receive any entitlement from the income derived from the business (e.g., trust beneficiaries), or are entitled to receive any payment as a result of money advanced to the business.

Person/company of

Is the associate an individual or a company? *
You must attach the following documents for the individual associate
Attach a completed Consent to Criminal History and Other Records Check.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
File:
Attach certified copies of 100 points of identification.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
File:
Is the associate contributing money to establish or purchase the proposed motor car trading business? *
Attach confirmation of availability
Attach confirmation of availability
You must attach proof of the availability and source of the funds; e.g. letter of confirmation. Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach confirmation of availability
File:

Individuals and company partners

Does the motor car trading business have any individuals or company partners? *
List all individuals and company partners of the motor car trader business.

Business partner of

Is the business partner an individual or a company? *
You must attach the following documents for the individual associate
Attach a completed Consent to Criminal History and Other Records Check.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
File:
Attach certified copies of 100 points of identification.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
File:
Is the business partner contributing money to establish or purchase the proposed motor car trading business? *
Attach confirmation of availability
Attach confirmation of availability
You must attach proof of the availability and source of the funds; e.g. letter of confirmation. Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach confirmation of availability
File:

Other persons or companies concerned in the management of the business

Are there other persons or companies who are concerned in the management of the motor car trading business? *
List all persons or companies who are concerned in the management of the motor car trading business.

Other concerned person/company of

Is the associate an individual or a company? *
You must attach the following documents for the individual associate?
Attach a completed Consent to Criminal History and Other Records Check.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
File:
Attach certified copies of 100 points of identification.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
File:
Is the associate contributing money to establish or purchase the proposed motor car trading business? *
Attach confirmation of availability
Attach confirmation of availability
You must attach proof of the availability and source of the funds; e.g. letter of confirmation. Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach confirmation of availability
File:

Other associates

Are there any other persons or companies who will have a business arrangement or relationship with the motor car trading business? *
List all persons or companies that will in his, her or its own right or on behalf of another person or company: hold a position of ‘manager’ (eg, dealer principals, etc), or hold an executive like position, or be entitled to exercise a relevant power, or be able to exercise a significant influence on the management or operation of the business

Other associates of

Type of associate? *
You must attach the following documents for the individual associate?
Attach a completed Consent to Criminal History and Other Records Check.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
File:
Attach certified copies of 100 points of identification.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach certified copies of 100 points of identification including one document containing a photograph. Further details can be found on the Consent to Criminal History and Other Records Check form.
File:
Is the associate contributing money to establish or purchase the proposed motor car trading business? *
Attach confirmation of availability
Attach confirmation of availability
You must attach proof of the availability and source of the funds; e.g. letter of confirmation.Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach confirmation of availability
File:

Business details

Motor car traders - Company licence application
Fields marked with  * are required

Business details

Date the company intends to start trading in motor cars (conditional upon the licence being granted) *Conditional upon the licence being granted.
Is the company buying or entering into an arrangement to assume responsibility for an existing motor car trading business? *
List all existing motor car trader businesses.

Existing business of

Attach a copy of the contract of sale or similar document
Attach a copy of the contract of sale or similar document.
If a contract of sale is not available, please attach a signed heads of agreement or similar document. Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach a copy of the contract of sale or similar document.
File:
Attach a copy of the applicant company's current balance sheet, even if the company was only recently incorporated.
Attach a copy of the applicant company's current balance sheet, even if the company was only recently incorporated.
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach a copy of the applicant company's current balance sheet, even if the company was only recently incorporated.
File:
Was the applicant company incorporated within the current financial year? *
Attach a copy of the company’s income and financial statements for the most recent financial year.
Attach a copy of the company’s income and financial statements for the most recent financial year
Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach a copy of the company’s income and financial statements for the most recent financial year
File:
List all business names that the motor car trading business will use.

Business name of

A business name(s) must be registered with ASIC if you are not carrying on business under the company name. For information about business name registration requirements visit the ASIC website.
List all website addresses the company will maintain for the purpose of the motor car trading business.

Websites address of

Business address

Provide details of the business location/s from which the motor car trading business will trade All business locations must be in Victoria. PO Boxes cannot be accepted.

Principal business address

Principal place of business from which the motor car trading business will trade.
Postal Address
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Your Terms of Use and Privacy Policy must be publicly available. You must explicitly state in your applications Terms of Use that by using your application, users are bound by Google’s Terms of Service. You must notify users in your Privacy Policy that you are using the Google Maps API(s) and incorporate by reference the Google Privacy Policy.
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Is this an Australian or international address?
of 1000 characters
Business phone number *
Mobile preferred, if you provide a landline please include area code.
Is the company conducting another type of business from this trading address? *
Is the company sharing the trading premises? *
Does the company own the trading premises? *
Attach a copy of the lease agreement indicating that the company can carry on a motor car trader business at these premises.
Attach a copy of the lease agreement indicating that the company can carry on a motor car trader business at these premises.
The company must attach either:a copy of the lease agreement indicating that the company can carry on a motor car trader business at these premises. OR a copy of a letter/agreement from the owner granting the company permission to operate a motor car trader business at these premises. Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.
Attach a copy of the lease agreement indicating that the company can carry on a motor car trader business at these premises.
File:
Attach evidence of ownership.
Attach evidence of ownership.
Attach a copy of the title OR the most recent council rates notice for these premises. Attachment file types restricted to: pdf,png,tif,tiff,jpeg,jpe,jfif,jpg,gif,bmp,xls,xlsx,doc,docx.