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Major Commemorative Grants
This form has been submitted for consideration for the above Application process. Based on system generated information it appears that this Application has been submitted on time. Please note that the submission of this Application does not equate to automatic acceptance of the Application. The Application acceptance notification and information will be provided separately via email to the main email contact provided on this Application. Contact via Phone on or via email for any questions regarding this Application.
This form has been submitted for consideration for the above Application process. Based on system generated information it appears that this Application has not been submitted on time. The Application is therefore unlikely to be accepted. Note that the submission of this Application does not equate to automatic acceptance of the Application. The Application acceptance notification and information will be provided separately via email to the main email contact provided on this Application. Contact via Phone on or via email for any questions regarding this Application.

Next steps

You are required to complete these additional forms to finalize your request.
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Major Commemorative Grants
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Your Submission Reference is:
Please send yourself a link to this saved form by entering your email address below. This email will detail your Submission Reference, the date and time this application process will close, and a link to access your saved form. If you have any questions relating to this Application phone 1800 020 283 or email support@communitygrants.gov.au.

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Application Form
Saluting Their Service Commemorations Program

Application Information

Fields marked with * are required
The Saluting Their Service Commemorations Program is designed to preserve Australia’s wartime heritage and to involve people throughout the nation in a wide range of projects and activities that highlight the service and sacrifice of Australia’s service personnel in wars, conflicts and peace operations, and promote appreciation and understanding of the role that those who served have played in shaping the nation.

Community Grants Hub

This grant round is being administered by the Community Grants Hub, on behalf of the Department of Veterans’ Affairs.

Closing Date/Time

Applications must be submitted by .
Closing Time: System generated information indicates that this Application process has closed. Contact via phone on or via email for any questions regarding this Application process.
Closing Time: System generated information indicates that this Application process has closed. Please check the latest details at to ensure the Application process is still open prior to trying to submit the form. Note that while your form may still be able to be submitted, it may not be considered in the Application assessment process. Contact via phone on or via email for any questions regarding this Application process.
This application, if submitted, will be considered as a late application and as such the Department reserves the right not to consider this application. If you wish to continue this application through to the submission stage and believe you have exceptional circumstances then you must provide details in the text box below as to why this application has been submitted after the published close date. Examples of exceptional circumstances could include, but may not be limited to: Community Grants Hub infrastructure failures, natural disasters, power outages affecting the ability of applicants to submit their application by the stipulated deadline, or death or disability of key personal. Any other proposed incidents of exceptional circumstances, other than those listed above, will be consider by the Community Grants Hub on a case-by-case basis.
(Limit: approx 300 words, 2,000 characters)

If you have any supporting document on your extenuating circumstances then you may attach here. Please note that this is not mandatory and is limited to one attachment only.

List of attachments (Note: Attach any relevant documentation. Mandatory to provide one document.)
File:

Grant Opportunity Documents

Read all information in the Grant Opportunity Documents before completing this Application Form. The Grant Opportunity Documents are available on the GrantConnect and Community Grants Hub websites.Applications will be assessed using the process outlined in the Guidelines.

Making Sure Your Application is Saved

The ‘Continue’ button will not save your Application. For your Application to be saved, you will need to click on: ‘Save and Exit’, and ‘Confirm’.
You will know that your application is saved when you are taken from the current form process to the ‘Form Saved’ page. Note that the ‘Save and Exit’ button will ask that you ‘Confirm’ that you wish to save the Application, which you must do to complete the save process. If this is not done, your Application will not be saved. You can return to your Application with the data saved using the link on the 'Form Saved' page that says 'Click here to return to your form' and confirming your submission reference ID details.

Application Pack

Read all information in the Application Pack before completing this Application Form. The Application Pack is available on the (website). Applications will be assessed using the process outlined in the Program Guidelines.

Application Help

Information about the application process is available on the GrantConnect and Community Grants Hub websites. Applicants must submit any questions relating to the Program or this application process in writing to . Applicants may submit these questions up until five business days prior to the Closing Time and Date. A response will be provided within five business days. Applicants may direct any requests for general enquiries, technical help or support in using and/or submitting the Application Form by: phone email to

Attachment Limits

This Application Form has been set up to allow users to attach files within the form. The maximum size allowable for individual attachments is no larger than 2MB and the form will not accept individual attachments above this size. In some areas of the form there are limits to the numbers of attachments being entered in a particular section. Please read individual question instructions carefully to be informed of these limits. The total size of all of the attachments combined in the form will not be allowed to exceed 15MB. Please plan to modify your attachment files accordingly if necessary. Accepted file types
.bmp, .doc and .docx, .gif, .jpeg, .Jpg, .msg, .pdf, .png, .pps, .ppt, .pptx, .txt, .xls, .xlsb, .xlsx.
Note: Compressed files, such as .zip, .rar, are not accepted and foreign characters should not be used in file names.

Sharing this Form

Please note that more than one person should not be accessing this form at the same time. If this is done then there is a risk that information may be lost in the form and all information will not be transferred in submission. If you wish to share this form and the access details, please ensure that only one user at a time is accessing and saving information. Ie. one person needs to have completed their updates and saved and exited the form prior to another starting on their updates in the same form.

Submission Reference ID

Each Application Form is allocated a unique Submission Reference ID. Each time this Application is accessed you will be required to use this Submission Reference ID.

Submitting Application Form

Once you have completed this Application Form, you must submit it electronically by using the submission section at the end of this form. Please note: there may be short, scheduled outages to systems as part of regular information technology maintenance that may affect submission of this form. Notification of these outages will be on the website. Following electronic submission, a message with your Submission Reference ID will appear on your screen. An email will be sent to the main email contact provided in the Application Form. A function is also available on the submission page to allow you to send a receipt email to the address of your choosing. Please save this email receipt for future reference and use it in all correspondence about this Application. Note: Applications will be assessed using the process outlined in the Grant Opportunity Documents. The Community Grants Hub will notify all Applicants of the grant funding outcome on completion of the assessment process.

National Relay Service (NRS)

The Community Grants Hub uses NRS to ensure our contact numbers are accessible to people who are deaf or have a hearing or speech impairment. Please phone 1800 555 677 to access the NRS.

Privacy

The Community Grants Hub uses an integrated Smartform service assisted by the Department of Industry, Innovation and Science on www.business.gov.au. If you are providing information to access a non-Department of Industry, Innovation and Science program, that information will not be accessed by Department of Industry, Innovation and Science employees. The only exception to this is where Senior Analysts within the Department of Industry, Innovation and Science require access to your information for the sole purpose of troubleshooting technical errors. Where this occurs Senior Analysts will only access the data with permission and at the request of client agencies. The Community Grants Hub will be able to access the Application as part of the form support services. For more information about how the Department of Industry, Innovation and Science protects your privacy and personal information, please see the Department of Industry, Innovation and Science’s Privacy Policy. The Community Grants Hub Privacy Policy and WCaG Accessibility Information and the Department of Veterans' Affairs Privacy Policy should also be read and understood.

Use of Information

Fields marked with * are required
Your Submission Reference is:


Please send yourself a link to this saved form by entering your email address below. This email will detail your Submission Reference, the date and time this application process will close, and a link to access your saved form. If you have any questions relating to this Application phone 1800 020 283 or email support@communitygrants.gov.au.

Submission of Application Form

Submitting a Veteran & Community Grants Application Form indicates that you understand and accept the following: Completing and submitting an Application Form in no way guarantees Veteran & Community Grants funding. 1.The Community Grants Hub/Department of Veterans’ Affairs and its officers, employees, agents and advisers:

are not, and will not be, responsible or liable for the accuracy or completeness of any information in, or provided in connection with, the Veteran & Community Grants Application Form
make no express or implied representation or warranty that any statement as to future matters will prove correct
disclaim any and all liability arising from any information provided to the applicant, including, without limitation, errors in, or omissions contained in, that information
except so far as liability under any statute cannot be excluded, accept no responsibility arising in any way from errors or omissions contained in any information in the Veteran & Community Grants Grant Opportunity Documents, and
accept no liability for any loss or damage suffered by any person as a result of that person, or any other person, placing reliance on the contents of the Veteran & Community Grants Grants Opportunity Documents, or any other information provided by the Community Grants Hub or the Department.

2.The Community Grants Hub/Department of Veterans’ Affairs reserves the right to exclude any application that does not meet the intent of Veteran & Community Grants.
3.The Community Grants Hub/Department of Veterans’ Affairs reserves the right to clarify information provided in this application.
4.The Community Grants Hub/Department of Veterans’ Affairs' decision is final.

Use of Information

The Community Grants Hub may use the information, other than personal information, provided in this Application Form to assist the Department of Veterans’ Affairs to:comply with the Australian Government requirement to publish the details of all grant recipients on the GrantConnect website,
inform staff negotiating and establishing Grant Agreements of risks and issues that need to be addressed in the Grant Agreement for that program, and/or
inform future assessments for Applications.
You can only apply if you agree to the Department of Veterans’ Affairs using the information (not personal information) you provide in this form for the purposes listed above.

Check this box if you agree to the Community Grants Hub using the information (not personal information) you provide in this Application Form.

Details of the Entity Applying For Funding

Fields marked with * are required
For further information, please refer to the Grant Opportunity Documents on the GrantConnect and Community Grants Hub websites.

Is the project significant from a national, state or territory perspective? *

Please read the Q&A’s and consider your project’s eligibility for a major commemorative grant before answering this question. In essence:Your project must be commemorative of the service and sacrifice of service personnel beyond the local communityYou must be able to demonstrate in your application how your project is relevant to the whole State/Territory or to the Nationthe subject matter must be significant to the whole of the State/Territory or Nation - the project must deal with matters or events which have a broader impact than local community interestsThe monetary value of the project has no bearing on the eligibility for this grant. A high-value project does not mean it is of National, State or Territory significance.
Select ‘Yes’ if the project is significant from a national, state or territory perspective. Select ‘No’ if the project is not significant from a national, state or territory perspective.

Under what type of arrangement is this application being made? *

NOTE: If applying as a sponsor, you must complete a separate grant application for each entity you are sponsoring.
Please attach a Letter of Declaration confirming sponsorship - completed by the sponsored individual/organisation on the template provided in the Grant Opportunity Documents which are available on the GrantConnect and Community Grants Hub websites.
File:

Is the Applicant an existing Grant Recipient? *

Only answer “Yes” if you have previously received a grant from the Community Grants Hub. If you have only received grants previously from DVA or have never received a grant before, answer ‘No’ to this question. If you are an existing recipient of a grant through the Community Grants Hub and do not know your organisation ID please contact support@communitygrants.gov.au
If Yes, provide the Organisation Id number as it appears on your Grant Agreement and then click 'Verify number' to confirm the details are correct Tip: Copy and paste the Organisation Id number from the Grant Agreement to avoid errors.
If you are an existing recipient of a grant through the Community Grants Hub and do not know your organisation ID please contact support@communitygrants.gov.au

What is the total amount of funding (GST incl.) requested in this application for the project/activity? *

Please enter the total amount of funding requested from the Department of Veterans' Affairs for this project.The monetary value of the project has no bearing on the eligibility for this grant. A high-value project does not mean it is of National, State or Territory significance.

What is the total cost (GST incl.) of the project/activity? *

Please include all costs for the project including those not covered by the funding requested in this application.

What type of entity is the applicant organisation? *

Note: If you are applying for $10,000 and over, to be eligible you must be incorporated. If you are not sure about the organisation’s legal entity status, please consult the treasurer or financial officer, or refer to the Australian Business Register website for further information.
Please attach a copy of the Trust Deed here.
File:

Is the organisation incorporated? *

Please attach documentary evidence of your incorporation. For example, Certificate of Registration, Certificate of Incorporation, Government Gazette, Letters Patent or founding legislation where Letters Patent are not applicable.
File:
Note the 2mb limit per attachment. Compressed or zip files are not accepted. File names must be unique and not include foreign characters.

Does the Applicant have an Australian Business Number (ABN)? *

You must respond to this question. For further details refer to http://www.abr.business.gov.au/.
If Yes, provide the Applicant's ABN and ABN Branch Number (if applicable).
Enter your ABN into the Australian Business Number (ABN) field and click the Validate ABN button to retrieve your registration details.
Note: If the Organisation details displayed are out of date or incorrect, please update them now via the Australian Business Register website then re-enter and validate the ABN.
Enter the ABN Branch Number relevant to the Applicant’s ABN, if applicable. This is limited to 3 digits.
Enter your ACN into the Australian Company Number (ACN) field and click the Validate ACN button to retrieve your registration details.
If you have Trading/Business Names registered, you can select the relevant Business Name. If you have not registered your Business Name, you can either select "Same as Legal Entity" or "Other" in the "trading name/business name" field. If "Other" is selected, you will be asked to provide the Applicant's trading/business name in another field that will become available.
If No, provide a completed Statement by a supplier (reason for not quoting an ABN to an enterprise).
List of attachments (Note: Attach any relevant documentation. Mandatory to provide at least one document where it has been indicated that the Applicant is able to provide a completed Statement by a supplier.)

Attachment *

List of attachments (Note: Attach any relevant documentation. Mandatory to provide at least one document where it has been indicated that the Applicant is able to provide a completed Statement by a supplier. Only .doc .docx .pdf will be accepted)
File:

Does the organisation have any form of Incorporation Number (ARBN, ACN, Registration Number or ORIC confirmed ICN)? *

You must respond to this question. For further details refer to http://www.abr.business.gov.au/.

What is the legal entity name of the organisation that will enter into a Grant Agreement with the Department of Veterans' Affairs (should the application be successful)? *

Is the organisation known by another name, e.g. trading name/business name? *

Is the Applicant GST registered? *

Is the Applicant GST registered? To be registered for GST the Applicant must have an active ABN. Questions on GST requirements should be addressed to the Australian Taxation Office. See www.business.gov.au for more information.

Is the organisation not-for-profit? *

Note: For further details about not-for-profit organisations, please refer to the Australian Taxation Office website.

Is the Applicant registered as a charity by the Australian Charities and Not-for-profits Commission (ACNC)? *

For further details refer to http://www.acnc.gov.au/.
You must respond to this question. Select 'No' if the Applicant is not registered as a charity by the Australian Charities and Not-for profits Commission (ACNC). Select 'Yes' if the Applicant is registered as a charity by the Australian Charities and Not-for profits Commission (ACNC).

What is the organisation’s registered business address? *

The business address must be completed in full and not be a PO Box. For example: Level 1 Main Building 220 Business Street Canberra City ACT 2601. Note: the address fields accept the characters of A to Z, 0 to 9, ( ) . , ' & - / \ @, all other characters including carriage returns are not accepted. Please note that if an Applicant selects 'Unable to validate' following an initial failed validation attempt, the Department will use this non-validated address for correspondence.
Address Validated
Address NOT Validated

What is the organisation’s postal address? *

The postal address must be completed in full. For example: Level 1 Main Building 220 Business Street Canberra City ACT 2601 Note: the address fields accept the characters of A to Z, 0 to 9, ( ) . , ' & - / \ @, all other characters including carriage returns are not accepted. Note: The postal address may be in the form of a PO BOX.

Nominate two contact persons of the legal entity for this application. *

Note: These contacts must have authority to act on behalf of the organisation. These are the people who will be contacted for all matters regarding the application. Please notify the Community Grants Hub via email at support@communitygrants.gov.au if the nominated contacts and/or contact details change in this application period.

Contact Person 1

Contact Person 2

Provide the bank account details of the entity that will enter into a Grant Agreement with the Department of Veterans' Affairs (should the application be successful). *

Note: The bank account nominated will be directly credited should this application be successful. The funding will only be paid into a bank account in the name of the organisation applying. The Department will not make payments to third parties, individuals or personal bank accounts. Details should include a 6-digit BSB, an account number between 2 and 9 digits and the correct account name. The account name must clearly relate to the name of the organisation applying for funding. Do not provide personal, an individual’s or another organisation’s bank account details. You can validate your BSB information via the official website here.

Consortium Member Details *

An Applicant may determine that service delivery is best achieved through the use of a consortium.

By selecting this option and indicating that you are applying as a lead agency, you are required to provide the details of each consortium member details. Up to 10 consortium members can be included by clicking the add button at the end of this question.
Please provide details of the Consortium members below.

Details

You have reached the maximum number of records allowed.
Note: If the Application is successful, the Applicant will be offered a Grant Agreement with Department of Veterans’ Affairs as the lead agency and held liable for all obligations contained in the Grant Agreement's Terms and Conditions. This includes monitoring, management, financial performance, service outcomes and insurance coverage. The panel of consortium members does not enter into a Grant Agreement with the Department of Veterans’ Affairs. The Applicant should obtain agreement prior to submitting this Application. Further evidence of the consortium arrangements may be sought from successful Applicants prior to the signing of the Grant Agreement.

Does the applicant have greater than 10 consortium members? *

NOTE: You have reached the maximum number of consortium records. If you require additional consortium members, please add the same details for those extra members as has been requested in the Application Form. Only one attachment can be provided. Click the 'Click to Upload' button to add the file. Note: the maximum size permitted per attachment file is 2mb and the overall form has the capacity to take 15MB of attachments in total.
File:

Details of the Entity that will deliver the Project/Activity

Fields marked with * are required
The information required in this section is about the individual or organisation that will undertake the project/activity.

Provide contact details of the individual/organisation you are sponsoring below *

Address Validated
Address NOT Validated

About the Project/Activity

Fields marked with * are required
The information required in this section is about the project/activity and requested items. To be eligible for a Major Commemorative grant:Your project must be commemorative of the service and sacrifice of service personnel beyond the local communityYou must be able to demonstrate in your application how your project is relevant to the whole State/Territory or to the Nationthe subject matter must be significant to the whole of the State/Territory or Nation - the project must deal with matters or events which have a broader impact than local community interestsThe monetary value of the project has no bearing on the eligibility for this grant. A high-value project does not mean it is of National, State or Territory significance.

Which project/activity type are you applying for? *

Note: you can apply for more than one project but a separate application must be submitted for each.
(Limit: approx 40 words, 250 characters)

Provide a short title for the project/activity. *

This title is used in a number of documents and submissions. An example of a title is: “to erect a memorial to commemorate (who or what) at (where)”.
You must respond to this question. 100 character limit (approximately 10 words). The character count includes letters, numbers, spaces, paragraph marks, bullet points etc. NOTE: This field accepts the characters of A to Z, 0 to 9, ( ) . , ’ & -/ \ @, all other characters including carriage returns are not accepted.

Provide a detailed description of the project/activity (i.e. what you plan to do). *

This description should expand on your short title and could include information on:Why you are undertaking the projectWho will be involvedWhere the project will be locatedHow the project will be used into the futureThe availability of the project to stakeholders and the general public.Note: Please provide as much detail as possible including reason for undertaking the project, groups involved and locations.
You must respond to this question. 2000 character limit (approximately 300 words). The character count includes letters, numbers, spaces, paragraph marks, bullet points etc. NOTE: This field accepts the characters of A to Z, 0 to 9, ( ) . , ’ & -/ \ @. Other characters should not be entered as there is a risk of data corruption.
(Limit: approx 300 words, 2000 characters)

What is the anticipated commencement date of the project/activity? *

Please read the Grant Opportunity Guidelines to determine when funding for your project is likely to become available. You should also read the Q&A’s about starting your project after applying for a grant, but before the approval of funding. Note: Grant activities that have already been completed will not be funded.

What is the anticipated completion date of the project/activity? *

Purpose of war memorial and any wording to be displayed *

(Limit: approx 150 words, 1,000 characters)

Which days of commemoration/s will the memorial be used for? *

(Limit: approx 150 words, 1,000 characters)

Purpose of honour board/rolls and any wording to be displayed *

(Limit: approx 150 words, 1,000 characters)

Purpose of plaque and any wording to be displayed *

(Limit: approx 150 words, 1,000 characters)

Date of event *

Note: The event should be held within one month of the anniversary being commemorated.

Is the date of the event more than one month before or after the date of the commemoration? *

Please provide details of why your event is more than one month before or after the date of the commemoration. *

(Limit: approx 150 words, 1,000 characters)

Significance of event (eg. 60th anniversary) *

(Limit: approx 150 words, 1,000 characters)

Will your project involve publication/s? *

Please outline the Author’s credentials and a list of any previous publications.
(Limit: approx 300 words, 2,000 characters)
(Limit: approx 150 words, 1,000 characters)
Please attach a content outline and sample chapter of your publication here (It is mandatory to provide this document).
File:

Financial Information

Fields marked with * are required

How much funding for each item is being requested in this application? *

Grant funding can only be used for eligible items. Refer to the Grant Opportunity Documents available on the GrantConnect and Community Grants Hub websites.

Please provide a comprehensive breakdown of expenses/costs associated with your project/activity.Please read the Q&A provided about the handling of GST. For each quote (or estimate} enter the GST inclusive amount on the quote.Please note a maximum of 30 items can be added.
Description of Cost
Funding Amount Requested (GST incl.)
Do You Have a Quote for this Item?
Note: Maximum available amount for this item is $1,000
Note: Must be within the immediate surrounds of memorials.
Note: Maximum available amount for this item is $1,500
Note: Must be within the immediate surrounds of memorials.
Note: limit of $100 per wreath
Please provide an explanation of how the cost estimate was determined. *
Total Amount of Funding Requested

Please attach a quote for each item you indicated in the table above you have a quote for. *

You can attach up to ten separate documents. If you have more than ten quotes please scan multiple quotes together into single documents.Note the 2mb limit per attachment. Compressed or zip files are not accepted. File names must be unique and not include foreign characters.
Please attach a copy of quotes here (It is mandatory to provide this document).

Attachment *

Please attach a copy of quotes here. (It is mandatory to provide this document)
File:

Will the organisation receive and/or contribute to any financial contributions other than those requested in this application (including commercial borrowings, donations and co-contributions)? *

Note: This includes confirmed contributions and any other financial support.
Please provide details of other confirmed contributions in the table below.
Source of funding
(List a maximum of 10)
Description
Amount of funding (incl. GST)
If Applicable
Status of Application
(i.e. “To be submitted”, Awaiting outcome” “Confirmed” or “Rejected”)
Total Funding

If you are offered less funding than you are seeking in this application will you proceed with the project, either by securing alternative funding or reducing the project scope? *

Financial Viability

Please attach your two most recent sets of financial statements, inclusive of Profit and Loss Statement and Balance Sheet (preferably audited).
Attachment
File:
Please note you may be asked to provide your two most recent sets of financial statements, inclusive of Profit and Loss Statement and Balance Sheet (preferably audited). This information must be provided within 3 business days if requested.

Assessment Criteria

Fields marked with * are required

Question Detail
(Limit: approx characters)

Declaration

Fields marked with * are required

Are there any conflicts of interest that may occur from submitting this application?

(Limit: approx 150 words, 1000 characters)

Please read and complete the following declaration. *

This declaration must be completed by an authorised representative of the applicant (or, if this application is a joint/consortium application, authorised representative of the lead organisation). The authorised representative should be a person who is legally empowered to enter into contracts and commitments on behalf of the applicant. I declare that: The information contained in this form is true and correct.
I have read, understood and agree to abide by the Guidelines.
I have read, understood and agree to the Grant Terms and Conditions, should this Application be successful.
I agree to receiving a Recipient Created Tax Invoice (RCTI) for this funding if this Application is successful.
If and where any personal details of a third party are included, the third party has been made aware of, and given their permission for those details to appear in this Application.
I give consent to the Department of Veterans’ Affairs to make public the details of the Applicant and the funding received, should this Application be successful.

Please provide an estimate of the time taken to complete this Application Form, including:

actual time spent reading the guidelines, instructions and questions; time spent by all employees in collecting and providing the information and;time spent completing all questions in the Application Form.

Submission Parameters

Application

Legal Entity

Service Provider

Payee

Milestone