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Solar Communities Program Application Form
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To check the progress of your submission and/or confirm it has been received you should contact 13 28 46.

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Solar Communities Program Application Form
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Solar Communities Program Application Form
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Instructions

Solar Communities Program Application Form
Applications may be submitted at any time up until .
Please save your form regularly and take note of the tracking code. Fields marked with  * are required.
About the Solar Communities Program
The Solar Communities Program (the program) will run over two years from 2017-18 to 2018-19. The objective of the program is to support community groups to undertake small-scale renewable energy generation and energy storage projects. The Australian Government has announced a total of $2.2 million with $1.8 million for grants in 2017-18 and $400,000 for independent safety inspections in 2018-19.
Completing this form
Please read the Solar Communities Program grant opportunity guidelines before completing this application form.
Disclosure of personal and confidential information
The Commonwealth’s use and disclosure of both your personal and confidential information (provided in this application or otherwise) is set out in the guidelines. Ensure that you have read this document and understand the information contained therein. For further information regarding the ’s (the department’s) obligations in accordance with the Privacy Act, refer to the department’s Privacy Policy.
Google Places
The address search fields in this form use Google Places to help fill in the address details. By using this feature you agree to be bound by Google’s terms of service and are subject to Google’s privacy policy.
Getting help
If you require assistance completing this application form please contact us on 13 28 46 or at business.gov.au. Our website and staff can help you with forms, finding information and services and allow you to provide feedback. You should also ensure you have read the guidelines and sample grant agreement before seeking help.
Requirements
This form functions best when it is completed using the most recent version of your internet browser. This form is not compatible with Internet Explorer 8 or earlier browsers. If you are using an earlier browser version, you may have difficulty in displaying the form correctly or it may not display at all.
Important information
Save regularly. Click the 'Save for Later' button regularly while completing this form to ensure the information entered is saved. Saved forms will be retained for a maximum of 30 days. If you do not save or submit your form within this timeframe, you will need to start a new form.This form has a tracking code displayed in the top right corner. Please make a note of this tracking code for your records. The tracking code is required to reopen your saved form and you will need to provide this code if you require assistance with your form. The tracking code is case sensitive so must be noted exactly as it is displayed.Do not use your internet browser's 'back' or 'refresh' buttons as this will cause the form to close and any unsaved information will be lost. Navigate between sections of the form by using the tabs at the top of the form or by clicking 'Continue' or 'Go Back' at the bottom of each page.
Sharing the form
The form can be viewed by more than one person by sharing the form's unique tracking code. However, sharing the form increases the risk of losing unsaved information. The reason for this is that only one person at any one time has saving permission for the application form. If the form is shared, save regularly as the last person that accesses the form has the saving permission. It is recommended that the form tracking code is not shared widely so as to avoid inadvertent loss of information.
Attachments
InstructionsAttach
File:
All attachments marked as required must be attached before your application can be submitted. Files with "" extension types can be uploaded. Total file size of all attachments in the application cannot exceed 20MB. We recommend scanning (not at a high resolution) multiple attachments such as letters, financial statements etc in black and white and creating a single attachment.
Submitting your form
You can submit an online application at any time subject to the availability of funds in your project’s eligible region. We will close applications as the funding for each region runs out or at . You will be provided with a receipt to confirm that your submission has been successful. Please keep this receipt for your records by using the “Download the form and receipt” link or by emailing yourself a copy of the receipt and submission. Both of these options are available in the “To keep a copy of the completed form” box on the Submission Complete page. If you have any enquiries relating to submission of your form, you will need to provide your receipt number.

Eligibility

Solar Communities Program Application Form
Applications may be submitted at any time up until .
Please save your form regularly and take note of the tracking code. Fields marked with  * are required.

Eligibility

This section will help you determine whether you are eligible to apply for the program.
Is your organisation a community organisation, that is a legal entity, able to enter into a grant agreement with the Commonwealth?
For the purpose of this program, a community organisation is any organisation engaged in community-based activities operating under Australian law and not established for making a profit. This definition can include not-for-profit entities pursuing a range of 'for-profit' commercial activities. The key activities of the organisation should include a group of people who meet regularly for a common interest such as:community football and netball clubsScout or Guide groupsAboriginal and Torres Strait Islander community groupsurf lifesaving clubscommunity owned kindergartenswelfare centresMen’s Shedscommunity centreswomen’s associationscountry fire authoritiescommunity owned child care centres
Is your project site address situated in an eligible electorate?
All eligible electorates are listed in appendix A of the guidelines.
Does your organisation have an ABN?
For trustees applying on behalf of a trust, this refers to the ABN of the trust.
Are you the owner of the building where the project will occur?
As you are not the building owner, can you provide a letter of consent from the building owner/manager later in this form?
Is your organisation one or more of the following? * a for-profit entitya Commonwealth, state, territory, or local government body (including government business enterprises)an individualnot a community organisation as defined in the Solar Community guidelinesan educational facility such as primary and secondary schools, tertiary (universities, colleges, TAFE) and/or related entities such as P&C associationsa group that use facilities operating primarily for gambling or the sale of alcohola political party, political organisation, lobbyist or of a political naturea military service unitany group whose activities unnecessarily seek to exclude individuals or groups of residents by means of a form of discriminationa solar installation service provider or associated with a solar installation companya gaming venue
You may select more than one option for the following question.
Is your project the purchase and installation of:
Do you have an installer to complete the solar photovoltaic generator project who is both: * accredited with the Clean Energy Council accredited and licensed to perform the relevant electrical work
Is your solar photovoltaic system listed on the Clean Energy Council’s website of approved solar PV products?
Does your solar PV system calculate to be less than or equal to the maximum benchmark value of $2 per watt?
Example $12,500 quote for a 10 kW Solar System: $12,500 / 10 kW = $1,250 per kW $1,250 /1000 = $1.25 per watt
Will you allow the system to be subject to an independent safety inspection by an inspector appointed by the Clean Energy Regulator?
Do you have an installer to complete the solar photovoltaic battery storage project who is both: * accredited with the Clean Energy Council accredited and licensed to perform the relevant electrical work
Do your solar photovoltaic batteries have a minimum of 2,000 recharge cycles as specified by the manufacturer?
Will you allow the system to be subject to an independent safety inspection by an inspector appointed by the Clean Energy Regulator?
Do you have an installer to complete the solar hot water project who is accredited and licensed to perform the relevant electrical and/or plumbing work?
Does your solar hot water system comply with Australian Standard AS/NZS 2712?
Is your solar hot water system listed on the Clean Energy Regulator’s register of solar water heaters?
Is your solar hot water system eligible for a minimum of 30 small-scale technology certificates (STCs) from the Clean Energy Regulator?
To determine the number of small-scale technology certificates (STCs) the installation is eligible to receive you must complete the STC Calculator.
Have you arranged an independent safety inspection of your solar hot water system and can you attach your quote to this application?
You are required to attach a quote in the project details section of this application form.
You are not eligible to apply for the program. Please refer to the guidelines.

Contact details

Solar Communities Program Application Form
Applications may be submitted at any time up until .
Please save your form regularly and take note of the tracking code. Fields marked with  * are required.

Primary contact

The primary contact is the person authorised to act on behalf of the applicant.
Please enter either a phone or mobile number *
Provide the postal address of the primary contact.
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Once you have complied with Google's policy you should hide this note.
Google Places - start entering your address to search Google Places and, if found, the form will autofill the fields below. If not found, please enter the address details directly in the fields below.
Country *
Please enter the country’s two letter code. You can find the two letter code by clicking this link to the ISO resource and selecting 'Country codes' above the search field.
Is the applicant the primary contact’s employer?
Please provide a contact for the applicant organisation
Please enter either a phone or mobile number *
Please provide the postal address for the contact of the applicant organisation
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Your Terms of Use and Privacy Policy must be publicly available. You must explicitly state in your applications Terms of Use that by using your application, users are bound by Google’s Terms of Service. You must notify users in your Privacy Policy that you are using the Google Maps API(s) and incorporate by reference the Google Privacy Policy.
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Google Places - start entering your address to search Google Places and, if found, the form will autofill the fields below. If not found, please enter the address details directly in the fields below.
Country *
Please enter the country’s two letter code. You can find the two letter code by clicking this link to the ISO resource and selecting 'Country codes' above the search field.

Feedback

How did the applicant hear about the program? *

Applicant information

Solar Communities Program Application Form
Applications may be submitted at any time up until .
Please save your form regularly and take note of the tracking code. Fields marked with  * are required.

Joint application

Joint applications by one or more entities are acceptable, provided you have a lead applicant who is the main driver of the project and is eligible.
Is this a joint application?
The lead applicant must complete this form. If you are unsure whether your application should be a joint application please contact us on 13 28 46 or at business.gov.au.
Please list all the project partner organisations for this application, starting with the lead applicant. If the lead applicant is a trustee of a Trust, enter the Trust’s ABN. Lead applicant details will automatically fill to other sections of the form.
Please enter the ABN of all partners in the joint application and click the Validate button to retrieve their registration details.

You will be required to provide a copy of the trust documents showing the relationship of the incorporated trustee to the trust.
This is the ABN registered for the trustee as an entity in its own right.
The entity name refers to the name that appears on all official documents or legal papers. The entity name may be different from the business name.
Your business may have registered one or more business names. If you operate under a business or trading name you can enter alternate name(s) here. If your business or trading name is not listed here select ‘Other’.
If you have not registered your business name but trade under another name enter it here.
Upload a copy of the trust documents showing the relationship of the incorporated trustee to the trust
File:
Are there international project partners?

International project partners

Please enter details of all international project partners

International project partner

Type of applicant

In this section you must indicate your entity type. All entities must have an ABN.
Select which type of entity your organisation is: *
For organisations applying as an incorporated not for profit, please confirm the organisation is registered on the Australian Charities and Not-For-Profits Commission Register at www.acnc.gov.au.
To be eligible the company must be incorporated in Australia under the Corporations Act 2001 and have an ABN and an ACN.
For trustees applying on behalf of a trust, you must enter the details of the trustee acting in its capacity as a trustee on behalf of a trust.

Applicant details

These details have been populated from the lead applicant details entered above.
You will be required to provide a copy of the trust documents showing the relationship of the incorporated trustee to the trust.
This is the ABN registered for the trustee as an entity in its own right.
The entity name refers to the name that appears on all official documents or legal papers. The entity name may be different from the business name.
Your business may have registered one or more business names. If you operate under a business or trading name you can enter alternate name(s) here. If your business or trading name is not listed here select ‘Other’.
If you have not registered your business name but trade under another name enter it here.
Upload a copy of the trust documents showing the relationship of the incorporated trustee to the trust
File:

Trust and trustee details

These details have been populated from the lead applicant details entered above.
You will be required to provide a copy of the trust documents showing the relationship of the incorporated trustee to the trust.
This is the ABN registered for the trustee as an entity in its own right.
The entity name refers to the name that appears on all official documents or legal papers. The entity name may be different from the business name.
Your business may have registered one or more business names. If you operate under a business or trading name you can enter alternate name(s) here. If your business or trading name is not listed here select ‘Other’.
If you have not registered your business name but trade under another name enter it here.
Upload a copy of the trust documents showing the relationship of the incorporated trustee to the trust
File:
You will be required to provide a copy of the trust documents showing the relationship of the incorporated trustee to the trust.
This is the ABN registered for the trustee as an entity in its own right.
The entity name refers to the name that appears on all official documents or legal papers. The entity name may be different from the business name.
Your business may have registered one or more business names. If you operate under a business or trading name you can enter alternate name(s) here. If your business or trading name is not listed here select ‘Other’.
If you have not registered your business name but trade under another name enter it here.
Upload a copy of the trust documents showing the relationship of the incorporated trustee to the trust
File:

Not for profit details

Is your organisation an incorporated not for profit?
This includes community groups with voting and/or financial membership of at least five individuals.

ANZSIC details

What is the applicant’s main business activity under the Australian and New Zealand Standard Industrial Classification (ANZSIC)?
The Australian and New Zealand Standard Industrial Classification (ANZSIC) is a classification system used by government to group data about organisations based on their primary business activity.The ANZSIC codes and titles are available from the Australian Bureau of Statistics (ABS) website.Phone 13 28 46 if you require assistance.

Address details

Provide your organisation's street address (Australian head office)
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Your Terms of Use and Privacy Policy must be publicly available. You must explicitly state in your applications Terms of Use that by using your application, users are bound by Google’s Terms of Service. You must notify users in your Privacy Policy that you are using the Google Maps API(s) and incorporate by reference the Google Privacy Policy.
Once you have complied with Google's policy you should hide this note.
Google Places - start entering your address to search Google Places and, if found, the form will autofill the fields below. If not found, please enter the address details directly in the fields below.
Country *
Please enter the country’s two letter code. You can find the two letter code by clicking this link to the ISO resource and selecting 'Country codes' above the search field.
Is the postal address the same as the organisation's street address entered above?
Provide your postal address
This widget uses Google Places. In order to use it you need to comply with the Google Place API Policy. To summarise

Your Terms of Use and Privacy Policy must be publicly available. You must explicitly state in your applications Terms of Use that by using your application, users are bound by Google’s Terms of Service. You must notify users in your Privacy Policy that you are using the Google Maps API(s) and incorporate by reference the Google Privacy Policy.
Once you have complied with Google's policy you should hide this note.
Google Places - start entering your address to search Google Places and, if found, the form will autofill the fields below. If not found, please enter the address details directly in the fields below.
Country *
Please enter the country’s two letter code. You can find the two letter code by clicking this link to the ISO resource and selecting 'Country codes' above the search field.

Website address

Provide your organisation's website address
If you do not have a website you may enter a social media address such as from Facebook or Twitter.

Project site address

Will the project’s activities occur solely at the above listed head office address?
A project site address must be a street address, not a postal address.

Site address

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Your Terms of Use and Privacy Policy must be publicly available. You must explicitly state in your applications Terms of Use that by using your application, users are bound by Google’s Terms of Service. You must notify users in your Privacy Policy that you are using the Google Maps API(s) and incorporate by reference the Google Privacy Policy.
Once you have complied with Google's policy you should hide this note.
Google Places - start entering your address to search Google Places and, if found, the form will autofill the fields below. If not found, please enter the address details directly in the fields below.
Country *
Please enter the country’s two letter code. You can find the two letter code by clicking this link to the ISO resource and selecting 'Country codes' above the search field.

Latest financial year figures

Has the applicant existed for a complete financial year? *
We collect the following data from all applicants across all grant programs. We use this data to better understand your organisation and to help us develop better policies and programs.All amounts in the table below must show a whole dollar value e.g. $1 million should be presented as $1,000,000. The turnover value must be that of the entity that is making the grant application (the ‘applicant’), regardless of whether the entity belongs to a consolidated group for tax purposes.These fields are mandatory and entering $0 is acceptable if applicable. If they clearly do not apply to your organisation you may select 'not applicable'.
FY
Sales revenue (turnover) *
Total revenue from the sale of goods and services, as reported in the applicant’s Business Activity Statement (BAS).
Export revenue *
Total revenue from export sales, as reported in the applicant's Business Activity Statement (BAS).
R&D expenditure *
Expenditure on Research and Development, i.e. creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of man, culture and society, and the use of this stock of knowledge to devise new applications.
Taxable income *
Taxable income or loss as per the Applicant's Business Income Company Tax Return Form.
Employees, including working proprietors and salaried directors (headcount) *
Number of individuals who are entitled to paid leave (sick and holiday), or generate income from managing the business.
Independent contractors (headcount) *
Number of individuals engaged by the business under a commercial contract (rather than an employment contract) to provide employee-like services on site.

Ultimate holding company

Does the applicant have an ultimate holding company?
You will be required to provide a copy of the trust documents showing the relationship of the incorporated trustee to the trust.
This is the ABN registered for the trustee as an entity in its own right.
The entity name refers to the name that appears on all official documents or legal papers. The entity name may be different from the business name.
Your business may have registered one or more business names. If you operate under a business or trading name you can enter alternate name(s) here. If your business or trading name is not listed here select ‘Other’.
If you have not registered your business name but trade under another name enter it here.
Upload a copy of the trust documents showing the relationship of the incorporated trustee to the trust
File:

Project details and funding

Solar Communities Program Application Form
Applications may be submitted at any time up until .
Please save your form regularly and take note of the tracking code. Fields marked with  * are required.

Project type

Earlier you selected that your project is the installation of:

Project title and description

If your application is successful, some project details will be published on the departmental website and GrantConnect. Published project details include: name of the applicant community organisation a project title a brief project description and its intended outcomes amount of funding awarded.
Provide a project title *
Example project title: A 15kW PV and battery storage system for the Twin Rivers Arts Centre.
Provide a brief project description for publication *
Ensure your project description focuses on your project’s key activities and outcomes. Explain what it is you are going to do and how it will benefit your organisation.Example project description: The Twin Rivers Art Centre will purchase and install a 15kW solar PV and battery storage system which will generate clean electricity and help reduce the community’s power bills. It will alleviate the demand on the national electricity grid as the centre will be mostly self-sufficient for our energy needs. Installing a 15 kW system would provide around 11,250 kWh of electricity every year, this would save around five tonnes of CO2 annually and would be a proud achievement for our environmentally conscious community. The significant reduction in power bills will free up additional funds to go into art supplies, art curating and teaching facilities.

Solar photovoltaic (PV) generator system project details

From the Clean Energy Council’s website provide details of the solar photovoltaic panels you will install.
From the Clean Energy Council’s website provide the details of your selected accredited installer.
Calculate the system’s dollar value per watt.
If your system does not calculate to be less than or equal to the maximum benchmark value of $2.00 per watt, you will not be able to submit your application. The metrics you enter in the application form must match the quote from your preferred installer. The total quoted cost entered here should include the reduction from the small technology certificates (STCs). For more information about STCs visit the Clean Energy Regulator’s website.
Attach your quotation for the solar photovoltaic generator system.
Quotation
File:

Solar batteries project details

From the Clean Energy Council’s website provide the details of your selected accredited installer.
Are you using the same installer for both your solar PV generator project and solar battery project?
Click Yes to copy the solar PV generator project installer details into the fields below.
Provide details of the battery system.
Attach your quotation for the batteries connected to a solar photovoltaic system.
Quotation
File:

Solar hot water system project details

Your solar hot water system must: comply with Australian Standard AS/NZS 2712 be listed on the Clean Energy Regulator’s register of solar water heaters have a minimum 30 small-scale technology certificates (STCs) To determine the approximate number of small-scale technology certificates (STCs) the installation is eligible to receive you must complete the STC Calculator.
Provide details of the solar hot water system.
Provide the installer details.
Are you using the same installer for both your solar PV generator project and solar hot water system project?
Click Yes to copy the solar PV generator project installer details into the fields below.
Are you using the same installer for both your solar batteries project and solar hot water system project?
Click Yes to copy the solar batteries project installer details into the fields below.
Attach your quotation for the installation of the solar hot water system.
The metrics you enter in the application form must match the quote from your preferred installer.
Quotation
File:
You are responsible for ensuring your installer is appropriately qualified and licensed. You must arrange an independent safety inspection of your solar hot water system. You should include this cost on your calculations for grant funds. You must attach quotes to your application form.
Attach your quotation for the independent safety inspection of your solar hot water system.
Quotation
File:

Building owner or manager consent

As you are not the building owner you must attach a letter of consent from the building owner or manager supporting the project.
Consent
File:

Summary of activities and outcomes

You may attach up to 3 A4 pages for diagrams supporting your project.
Attachment(s)
File:

Project plan

You must provide a plan of the project activities you will conduct including timetable and budget for all significant activities.
Project plan
File:

Project milestones and key activities

Provide details on the project milestones including the key activities occurring at each milestone.
Create new milestones as appropriate. The start date of milestone 1 is the expected project start date. The end date of your last milestone activity will be the project end date.

Milestone

Project duration

Enter your project start and end dates.
Projects must be completed within 6 months and by 31st December 2018.

Project budget

Provide details on your eligible project costs over the life of the project. *Amounts must be GST inclusive, less any GST credits that you can claim. You must incur the project expenditure between the project start and end date for it to be eligible. We only provide grant funding based on eligible expenditure. Refer to the guidelines for guidance on eligible expenditure. The quotes you have attached with your application should match and justify your estimated project costs.
Eligible expenditure item
FY1
FY2
FY3
FY4
FY5
Total
RowTitle
Subtotal eligible expenditure
Value of small-scale technology certificates
Total project costs

Source of funding

Complete the fields below to show how you will fund the eligible project costs.
Amounts must be GST inclusive, less any GST credits that you can claim. Note: the minimum grant amount under the program is $2,500 and the maximum grant amount is $12,500.The grant amount will be up to 100 per cent of eligible project expenditure. If your total budget costs are greater than the maximum grant amount of $12,500, you will have to meet the additional project costs.
The project cannot be funded by this grant in conjunction with any other Commonwealth grant. The total government grant percentage including non-Commonwealth government funding cannot exceed 100%.

Other government contribution sources

If a figure greater than $0 was entered in Other non-Commonwealth Government Funding in the table above, provide details of the other government grant funding.

Contribution source

Your contribution

To describe your funding strategy for the project complete the table below and provide the following attachments.
Fund type
Amount ($AUD)
Description on the source of funding
Cash flow
Loans
Equity
Other
Total
Please upload the following: Evidence of conditional support from your Board (or if there is no Board, support from the owner or chief executive officer) that the business can complete the project and meet the project costs not covered by grant funding. Evidence to support the project funding strategy.An Accountant Declaration to confirm your business can fund its share of the project costs. You must use the template provided as an Appendix in the guidelines.
Evidence
File:

Applicant bank account details

If your application is successful we will transfer funds directly into your bank account. Provide your relevant bank account details here.

Supporting documents

Examples of supporting documents are equipment supplier quotes, contractor quotes, invoices etc. You do not need to submit these with this application form. However, if your application is successful you will be required to submit these documents before the grant agreement is finalised. You can find more details in the guidelines.

Conflicts of interest

Do you have any perceived or existing conflicts of interest to declare?
Refer to the grant opportunity guidelines for further information on your conflict of interest responsibilities.

Merit criteria

Solar Communities Program Application Form
Applications may be submitted at any time up until .
Please save your form regularly and take note of the tracking code. Fields marked with  * are required.
To be competitive you will need to score highly against each merit criterion. We will assess you against the indicators listed beneath each merit criterion. The merit criteria are weighted equally. The amount of detail and supporting evidence you provide should be in line with the project size, complexity and grant amount requested.

Merit criterion

Merit one *
Hint Text

Merit criterion

Merit two *
Hint Text

Supporting documents

Solar Communities Program Application Form
Applications may be submitted at any time up until .
Please save your form regularly and take note of the tracking code. Fields marked with  * are required.

Supporting documents

If you wish to include additional documents, these should be limited to those directly relevant to, and in support of, your application
File:

Applicant declaration

Solar Communities Program Application Form
Applications may be submitted at any time up until .
Please save your form regularly and take note of the tracking code. Fields marked with  * are required.