Please resolve the following issues before proceeding
Click on an issue to go directly to the related section of the form.
errors found:
warnings found:
Office of Fair Trading

Department of Justice and Attorney-General

ABN: 13 846 673 994

Official receipt
Tax invoice
Notice to pay
Description
Amount
GST
Amount
(incl. GST)
Pay using BPAY®
Registered to BPAY Pty Ltd ABN 69 079 137 518
Telephone and Internet Banking - BPAY®
Contact your bank or financial institution to make this payment from your cheque, savings, debit or transaction account.
More info: www.bpay.com.au
Call 13 QGOV (13 74 68) for business enquiries
Important information about your payment
You have elected to pay for your application later. The following options are available.
BPAY
Use the BPAY® information that is included in the notice to pay.

Online payment portal
Use our online credit/debit card portal. Click here to be redirected to this form or visit:

www.qld.gov.au/fairtrading

Phone
07 3738 8700

If you wish to pay using one of the following pay later options, you must print the notice to pay and send this with payment or present to the staff at the Office of Fair Trading (OFT) counter.

Mail
Registration Services Unit
Office of Fair Trading
GPO Box 3111
Brisbane Qld 4001

In person
The Queensland Government Service Centre
Upper Plaza Terrace
33 Charlotte Street
Brisbane Qld 4000

Visit www.qld.gov.au/fairtrading or call 13 QGOV (13 74 68) for information and location of your nearest OFT office.
Lodgement of the application for incorporation of an association cannot be finalised until payment is received. If payment is not received within 28 days, the application may withdrawn. If you are unable to pay for the application within this timeframe, please contact the OFT immediately on 07 3738 8700.

A letter requesting this payment will be sent to you by the OFT when the application is assessed.
Important information about the documents required to finalise the application for incorporation
On lodgement of the application for incorporation of association, you chose to supply these documents at a later date:
Letter of agreement from parent body association
Rules document of the proposed incorporated association
Statutory declaration of adoption of 'own rules' for the proposed incorporated association
Please include the CRN on any of the documents related to this lodgement. Lodgement of the application for incorporation cannot be finalised until all documents are received. These documents must be supplied to the Office of Fair Trading (OFT) within 28 days. If you do not provide the documents within this timeframe, the application may be withdrawn in accordance with statutory provisions.

If you are unable to provide these documents within 28 days, please contact the OFT immediately on 07 3738 8700.

A letter requesting this information will be sent to you by the OFT when the application is assessed.
Mail

Registration Services Unit
Office of Fair Trading
GPO Box 3111
Brisbane Qld 4001
Fax

07 3738 8783
Email

RegistrationServices@justice.qld.gov.au
In person

The Queensland Government Service Centre
Upper Plaza Terrace
33 Charlotte Street
Brisbane QLD 4000

Visit www.qld.gov.au/fairtrading or call 13 QGOV (13 74 68) for information and location of your nearest OFT office.

Getting started

Application for incorporation of association
Fields marked with * are required

Receipt details

Purpose of this form

This SmartForm can be used to lodge an:

•Application for incorporation of an association

Privacy statement

The Office of Fair Trading (OFT) is collecting information, including personal information, on this form for the purposes of the Associations Incorporation Act 1981 and Associations Incorporation Regulation 1999. In accordance with this legislation, a register of this information and any documents required by the department are available for inspection by the public upon payment of a prescribed fee. Where authorised or required by law, information on this form can be disclosed without your consent.

Important information

In order to become incorporated, your association must:

•have at least seven members
•be a not for profit association
•have a physical address in Queensland.

Before starting this form, your association must:

•hold a general meeting and pass resolutions to incorporate, adopt proposed rules and appoint a person to make the application to incorporate
•choose a name
•adopt a set of rules
•elect a management committee.

To complete this form you will need:

•the name, address and contact details of the association's president, treasurer and, if applicable, secretary
•a copy of the association's rules if the model rules are not being adopted
•a copy of the association's objects if the model rules are being adopted
•any information about land that is owned or leased by the association
•a letter of agreement from the parent association if the association is a branch of another association
More information on setting up an incorporated association is available on the OFT website.
You are able to save and close this form at any stage before submitting the form using the Save for Later button. You will be given a secure tracking code that allows you access to the saved form for 72 hours. After this time, the information will be deleted and you will need to start a new form. Please note: until you have submitted this form, the form is not considered received.

You can also cancel out of this form at any time.

If an attachment is required and an electronic file is not available, you will be sent an email containing detailed information relating to documents or information that you need to provide to the OFT before your application can be finalised, contact information for the OFT, a tax invoice (if applicable) and details of the form you submitted.

This information must be supplied to the OFT within 28 days. Failure to submit these documents within this timeframe may result in the application being withdrawn. If you are unable to provide the documents within 28 days, it is important that you contact the OFT to seek an extension for their lodgement.

If you would like the tax invoice (receipt), a copy of the form and any other information automatically emailed to you, an email address must be entered in this form. Alternatively, you can download and save these documents when you submit the form.

Please note: an OFT officer may contact you seeking additional information about the submitted form. Please allow 4 weeks from date of submission for the application to be processed. Processing times may vary depending on volume of forms on hand and seasonal fluctuations.

Payment options and refunds

Pay online
You can choose to pay online using a VISA or MasterCard credit/debit card. No other cards can be accepted. On submission of this form you will be redirected to a secure payment portal hosted by the Commonwealth Bank of Australia.

Pay later
You can choose to pay later using a number of methods including BPAY®. Details will be provided on lodgement of this form of how you can make a BPAY® payment from your cheque, savings or transaction account. If paying by this option, payment should be made as soon as lodgement of this form is complete.

For other payment options visit the OFT website.

If you choose to withdraw this application for incorporation prior to it being issued, part of the application fee may be refunded.

Declaration

Have you been appointed, by way of resolution of members, to complete this application for the association to be incorporated under the Associations Incorporation Act 1981? *
As you have not been appointed by the association to complete this form, you cannot continue. Please click this button to close this form.
As the appointed person of the association submitting this application, I have read and understood the above information. I understand that any payment or attachments that are required to finalise this application for incorporation of association must be supplied within 28 days of submission. I understand that if I do not supply these documents within the specified timeframe, the application may be withdrawn.
Error
A technical issue has occurred. Please re-tick the above declaration to try again.

If this problem continues, you will be unable to continue until this issue has been rectified. Please record this error number and contact OFT SmartForm support on 07 3738 8624 between 8:30 am and 4:30 pm on weekdays, or on 13 QGOV (13 74 68) at all other times.

You are able to save and close this form and return within 72 hours. You will be provided with a tracking code that will give you access to your saved form within this timeframe. Outside of this timeframe, you will be required to start again.
A technical issue has occurred. Please re-tick the above declaration to try again.

If this problem continues, you will be unable to continue until this issue has been rectified. Please record this error number and contact OFT SmartForm support on 07 3738 8624 between 8:30 am and 4:30 pm on weekdays, or on 13 QGOV (13 74 68) at all other times.

You are able to save and close this form and return within 72 hours. You will be provided with a tracking code that will give you access to your saved form within this timeframe. Outside of this timeframe, you will be required to start again.
A technical issue has occurred. Please re-tick the above declaration to try again.

If this problem continues, you will be unable to continue until this issue has been rectified. Please record this error number and contact OFT SmartForm support on 07 3738 8624 between 8:30 am and 4:30 pm on weekdays, or on 13 QGOV (13 74 68) at all other times.

You are able to save and close this form and return within 72 hours. You will be provided with a tracking code that will give you access to your saved form within this timeframe. Outside of this timeframe, you will be required to start again.

Details of appointed person

Application for incorporation of association
Fields marked with * are required

Name

Position in management committee

Are you the secretary of the association? *
Are you the President or Treasurer of the association? *

Residential address

Enter your street address (PO Boxes are not acceptable).
Enter your street address (PO Boxes are not acceptable). As the secretary, you must be a resident of Queensland or be living within 65kms of the Queensland border.
Is your postal address different to your residential address? *
Any correspondence regarding this application will be sent to your residential address entered above.

Postal address

Any correspondence regarding this application will be sent to this address.

Contact details

You must provide either your mobile or daytime phone number. *
If you would like a copy of the form and any other information automatically emailed to you, an email address must be provided.

By choosing yes below, you consent to the use of this email address by the OFT for any or all correspondence relating to your application. *

Organisation details

Fields marked with * are required

Proposed name

A number of other restrictions may apply to the name you give the association.

The association must choose to include either 'Inc' or 'Incorporated' to be part of the name and will be given the first available name.

All name preferences must be entered in UPPER CASE.

Current unincorporated association details

Does the association have less than 7 members? *
An association is not eligible for incorporation if it has less than 7 members.
Does the association provide a financial gain to its members?
An association cannot be formed or carried on for the purpose of financial gain for its members.
Is the association already incorporated under the Industrial Relations Act 1999?
The association cannot be registered under the Associations Incorporation Act 1981.
Is the association a parents and citizens association under the Education (General Provisions) Act 2006?
The association cannot be registered under the Associations Incorporation Act 1981.
Is the association a branch of another association?
NOTE: if the association is only affiliated with another association, please answer No to the above question as written consent is not required.
As the association is a branch, the association must supply written agreement from the parent association to allow incorporation. You may choose to upload a digital copy of the document (e.g. scanned copy) or supply the document by post, email, fax or in person at a later date. Details will be provided in your submission documents if you choose to supply this information later.
How would you like to provide this document? *
Click on the red box below to upload the file. The maximum size of the file that can be uploaded is 10MB. Only the following file types can be uploaded PDF, DOC, DOCX, XLS, XLSX, GIF, JPG, BMP.
File:
You have elected to supply the documentation by post, email, fax or in person after this form has been submitted. This document will need to be supplied to the office within 28 days of the submission of this form to allow the application to be finalised. Instructions on how to provide the documentation will be emailed to you.
Does the association own or lease land or hold an interest in land, or is it a trustee of trust land under the Land Act 1994?
NOTE: within 30 days of approval of this application, the secretary of an incorporated association must, request in writing to the Registrar of Titles to record in the appropriate register, details of land or any interest in land gained by the association because of its incorporation under the Act.

Resolution passed

The members of the unincorporated association, , held a general meeting at the address below, on the date specified, and passed a resolution with a three quarters majority deciding to:

•incorporate under the Act•adopt the proposed rules (included with this application)
A second resolution was passed to appoint a person to make the application.
NOTE: as the association is a branch, written agreement from the parent association must be received prior to the resolution being passed.

Financial institution

Does the unincorporated association have an existing bank account? *
Proposed bank account details

Association addresses

Please enter the association's nominated address for service of documents. NOTE: the nominated address for service of documents must be a Queensland address. PO Box or interstate addresses are not accepted. *
Is the association's postal address the same as the nominated address for service of documents? *
Are the association's books, documents, instruments of title and securities stored at the nominated address for service of documents? *
NOTE: the address where the association's books are stored must be a Queensland address. PO Box or interstate addresses are not accepted.
Does the association have an ABN?
Please enter the association's ABN and click the ABN Lookup button.

Office bearers

Application for incorporation of association
Fields marked with * are required

President

Enter your street address (PO Boxes are not acceptable).

Secretary

NOTE: if a secretary has not yet been elected, the association must appoint a secretary within one month of incorporation and notify the department using the approved form. You can download a 'Form 10a - Change of details relating to an incorporated association' from the OFT website.
Enter your street address (PO Boxes are not acceptable). The secretary must reside within 65 km of the Queensland border.

Treasurer

Enter your street address (PO Boxes are not acceptable).

Association rules

Application for incorporation of association
Fields marked with * are required
Associations can choose to adopt either the model rules or their own rules.

The model rules are a standard set of rules that only allow you to change certain details, such as the association's name. All other parts of the rules must remain unchanged. You will be prompted to enter these details after you select model rules below.

If the association does not want to use the model rules, it can adopt its own. However, the association's rules must provide for certain matters, which you will be prompted to enter after you select own rules below.
The association will be:
Own rules

Part 1
Each of these matters must be fully provided for in the association's rules. You will need to enter only the rule number of the association rule that corresponds with the matter.
1. The name of the incorporated association (example - see model rule 2). *
2. The objects of the incorporated association (example - see model rule 3). *
3. Any membership or other fees to be paid by the members of each class of membership of the incorporated association (example - see model rule 8). *
4. Whether or not there is a right of rejection or termination of membership and if so, the way the rejection or termination is decided (example - see model rules 9 and 10). *
5. Whether or not there is a right of appeal against rejection or termination of membership and if so, how the right of appeal may be exercised (example - see model rules 11 and 12). *
6. The recording of minutes of proceedings of management committee meetings and general meetings, and inspection of the minutes of a general meeting by financial members (example - see model rules 26(1) and 41(1) and (3)). *
7. The verification of the accuracy of the recorded minutes of meetings (example - see model rules 26(2) and 41(2)). *
8. The amendment or rescission of, or addition to, the rules of the incorporated association (example - see model rule 43(1)). *
9. The validation of an amendment or rescission of, or addition to the rules of the incorporated association (example - see model rule 43(2)). *
10. The form, custody and use of the common seal of the incorporated association (example - see model rule 44). *
11. The way the income and property of the incorporated association may be used (example - see model rule 46(2)). *
12. The custody of the books, documents, instruments of title and securities of the incorporated association (example - see model rule 47). *
13. The end date of the incorporated association's financial year (example - see model rule 48). *
14. Distribution of surplus assets on winding-up (example - see model rule 49). *
Part 2
Each of these matters must be fully provided for in the association's rules.
1. The following matters about membership:
a) the classes of membership of the incorporated association. *
b) the conditions of entry to a class. *
c) whether membership of a class is limited or unlimited in numbers. *
d) how a class is limited, if at all, and additional limitations of rights for a class, for example, voting rights and eligibility for holding office. *
2. The following matters about the management committee:
a) the designation of the positions constituting the management committee and how a member of the management committee is elected or appointed to a position. *
b) the term of office of a member. *
c) the resignation of a member. *
d) how a member is removed from office. *
e) appeal rights of a member if the member is removed from office. *
f) how a casual vacancy on the management committee is filled. *
g) the frequency of meetings of the management committee, how the meetings are called and the notice requirements for a meeting. *
h) the procedure for meetings and the size of a quorum. *
i) the functions and powers of the management committee. *
3. The following matters about general meetings of the incorporated association:
a) the grounds for calling a meeting. *
b) how a meeting is called. *
c) the procedure for general meetings. *
4. How the register of members is kept. *
5. The way the income and property of the incorporated association is to be managed and how the association's cheques must be drawn and signed. *
Rules document
As the association is applying to use its own rules, a complete copy of the rules document is required. You may choose to upload a digital copy of the document (e.g. scanned copy) or supply the document by post, email, fax or in person at a later date. Details will be provided in your submission documents if you choose to supply this information later.

How would you like to provide this document? *
Click on the red box below to upload the file. The maximum size of the file that can be uploaded is 10MB. Only the following file types can be uploaded PDF, DOC, DOCX, XLS, XLSX, GIF, JPG, BMP.
File:
You have elected to supply the documentation by post, email, fax or in person after this form has been submitted. It will need to be supplied within 28 days of the submission of this form to allow the application to be finalised. Instructions on how to provide the documentation will be emailed to you.
Statutory declaration
As the association is applying to use its own rules, a completed statutory declaration is required. You can download a prefilled statutory declaration here. This must be signed and certified.

You may choose to upload a digital copy of the certified statutory declaration or supply the document by post, email, fax or in person at a later date. Details will be provided in your submission documents if you choose to supply this information later.

How would you like to provide this document? *
Click on the red box below to upload the file. The maximum size of the file that can be uploaded is 10MB. Only the following file types can be uploaded PDF, DOC, DOCX, XLS, XLSX, GIF, JPG, BMP.
File:
You have elected to supply the documentation by post, email, fax or in person after this form has been submitted. It will need to be supplied within 28 days of the submission of this form to allow the application to be finalised. Instructions on how to provide the documentation will be emailed to you.
Model rules

Complete this section only if the association is adopting all the model rules without changes. If you wish to add any further clauses (other than those below) the association must adopt its own rules.
Rule 2 - Name of association
Rule 3 - Objects
Rule 4 - Powers
Rule 48 - Financial year

Each year, the end date of the association's financial year will be:

Classes of membership

The model rules allow the association to set out its classes of membership. All associations who adopt the model rules have an unlimited number of 'ordinary members'. Other classes of membership could also include associate, life or honorary membership.

Membership class

Membership eligibility
Describe the criteria that has to be met for this class of membership. The criteria should differentiate between the classes of membership. For example: •must be over 18 years of age•must be a registered hockey player•must support the objects of the association.
Membership limitations
Limitations refers to the voting rights and election to committees for specific membership classes.

If the association has a class of membership specifically for persons under 18 years of age, please note these members are not entitled to vote (unless permitted by law) or to hold positions on the association's management committee. If this membership class is applicable, these limitations should be reflected in this membership limitations section.
Does this membership class have any limitations? *

Agreement

Application for incorporation of association
Fields marked with * are required
I understand that the information provided in and with this application may be disclosed publicly under the Right to Information Act 2009.
I am aware that it is an offence to knowingly provide false information.
I have read and understood the privacy statement as outlined at the beginning of this form.
Signature
Electonic Transactions (QLD) Act 2001.
Signature
I acknowledge Queensland State Laws will accept this communication as containing my signature within the meaning of the Electronic Transactions (Qld) Act 2001.
Error
A technical issue has occurred. Please re-tick the above declaration to try again.

If this problem continues, you will be unable to continue until this issue has been rectified. Please record this error number and contact OFT SmartForm support on 07 3738 8624 between 8:30 am and 4:30 pm on weekdays, or on 13 QGOV (13 74 68) at all other times.

You are able to save and close this form and return within 72 hours. You will be provided with a tracking code that will give you access to your saved form within this timeframe. Outside of this timeframe, you will be required to start again.
A technical issue has occurred. Please re-tick the above declaration to try again.

If this problem continues, you will be unable to continue until this issue has been rectified. Please record this error number and contact OFT SmartForm support on 07 3738 8624 between 8:30 am and 4:30 pm on weekdays, or on 13 QGOV (13 74 68) at all other times.

You are able to save and close this form and return within 72 hours. You will be provided with a tracking code that will give you access to your saved form within this timeframe. Outside of this timeframe, you will be required to start again.
If this problem continues, you will be unable to continue until this issue has been rectified. Please record this error number and contact OFT SmartForm support on 07 3738 8624 between 8:30 am and 4:30 pm on weekdays, or on 13 QGOV (13 74 68) at all other times.
You are able to save and close this form and return within 72 hours. You will be provided with a tracking code that will give you access to your saved form within this timeframe. Outside of this timeframe, you will be required to start again.

Payment

Application for incorporation of association
Fields marked with * are required
Description
Amount
GST
Amount
(incl. GST)
Please confirm your preferred method of payment *
Valid VISA or MasterCard credit/debit card required. On submission of this form you will be redirected to a secure payment portal hosted by the Commonwealth Bank of Australia.
image Visa
image MasterCard
If you DO NOT have a valid credit card ready to complete your submission at this time, please select the Pay later option or use the save for later function to save the form and return within 72 hours to complete payment. If you do not return within 72 hours to make payment you will have to complete the form again.
Payment must be supplied to the office within 28 days. If payment is not received within this timeframe, your application will be considered to be withdrawn in accordance with the provisions of the legislation.
BPAY® - Make a payment from your cheque, savings or transaction account. If paying by this option, payment should be made as soon as lodgement of the application is complete.
*
Credit/debit card - If you DO NOT have a valid credit card ready to complete your submission at this time, you can select the Pay later option, then on the requisition page in the receipt it will reference a website that allows you to pay for this service using a credit/debit card at a later date.
*
Other payment options - Please visit www.qld.gov.au/fairtrading
Please use these details to pay when using BPAY

Lodgement

Application for incorporation of association
Fields marked with * are required

Email confirmation

As an email address has not been entered in the contact details section of the form, you will not automatically receive an email containing details of the submitted form that includes information you will need to contact the OFT, a tax invoice (receipt) and detailed information relating to documents or information that you need to provide to the OFT before your renewal application can be finalised.

Would you like to enter your email address now so you can receive this information?
You have chosen to pay later or you must provide additional documentation after you have submitted this SmartForm. As a result you must provide an email address to ensure you receive instructions on how to complete payment or supply the required documents.
You have chosen not to receive the automatic email confirmation and receipt, please ensure that you manually download the receipt from the submission page because it will contain instructions on how to finalise the lodgement of this form.

Attachments

You have selected to supply the following information by post, email, fax or in person after this form has been submitted:
Lodgement of the application for incorporation of association cannot be finalised until all documents are received. These documents must be supplied to the OFT within 28 days. If the documents are not provided within this timeframe, the application may be considered withdrawn.

If you are unable to provide these documents within 28 days, please contact the OFT immediately on 07 3738 8700.

A letter requesting this information will be sent to you by the OFT when the application for incorporation is assessed.
•Written agreement from the parent body allowing incorporation.
•A complete copy of the rules document.
•Completed statutory declaration (signed by the appointed person in front of a qualified witness such as a Justice of the Peace, Commission for Declarations or a lawyer).

Online submission

Do you have a Mastercard or Visa ready to make payment of for this application?
Have you completed all required fields and are you are ready to submit your application?
If you DO NOT have a valid credit/debit card ready to complete the lodgement of the annual return at this time, you can return to the previous page and select the PAY LATER option or you can save the form online and return within 72 hours to complete payment.

If you do not return within 72 hours to make payment you will have to complete the form again.
Please select the save for later button on the left side of the form.
On clicking the submit button at the bottom of the page, you will be redirected to the Australian Business Account page to open a secure payment portal hosted by the Commonwealth Bank of Australia.

Once the payment portal has been opened, you will NOT be able to return to this form or choose a different payment option.

Please check you have sufficient funds and a current valid VISA or MasterCard credit/debit card. The 3 digit security code from the back of your credit/debit card will be required.
If you are ready to submit your application, please select the submit button at the bottom of the page.
Error 411a

A technical issue has occured that is preventing you from submitting this form. Please tick the box below to attempt to rectify this issue. Review of the total payment due may be required and will be referenced prior to submitting this form.

If submit button is not made available after ticking this box, you will be unable to continue until this issue has been rectified. Please record this error number and contact OFT SmartForm support on 07 3738 8624 between 8:30 am and 4:30 pm on weekdays, or on 13 QGOV (13 74 68) at all other times.

You are able to save and close this form and return within 72 hours. You will be provided with a tracking code that will give you access to your saved form within this timeframe. Outside of this timeframe, you will be required to start again.
Error 414a

A technical issue has occured that is preventing you from submitting this form. Please tick the box below to attempt to rectify this issue.

If submit button is not made available after ticking this box, you will be unable to continue until this issue has been rectified. Please record this error number and contact OFT SmartForm support on 07 3738 8624 between 8:30 am and 4:30 pm on weekdays, or on 13 QGOV (13 74 68) at all other times.

You are able to save and close this form and return within 72 hours. You will be provided with a tracking code that will give you access to your saved form within this timeframe. Outside of this timeframe, you will be required to start again.

Receipt

Application for incorporation of association
Fields marked with * are required
Your form has been successfully submitted. Please keep a copy of this acknowledgement for your records.
To save or print a copy of the completed form and acknowledgement go to the File menu and select Save as or Print.
Your submission details:

If you need to contact the OFT for any reason, please call 13 QGOV (13 74 68) or visit www.qld.gov.au/fairtrading.